Privacy policy
Last updated: 13 November 2026
This policy explains how Radikate handles personal data when you visit radikate.com, contact us or submit a game for publishing consideration. It covers this website; individual games and third-party platforms may have their own notices.
Who is responsible for your data?
The controller is Radikate Sp. z o.o., Władysława Pytlasińskiego 16/13, 00-777 Warszawa, Poland. For privacy questions or requests, email hello@radikate.com or write to this address.
What we collect and why
Messages and publishing submissions. We receive your name, email address, game title, development stage, pitch description and any optional link or information you provide. We use these to respond, assess a potential publishing relationship and continue the conversation. Our legal basis is our legitimate interest in handling business enquiries and evaluating projects (Article 6(1)(f) GDPR). Where you personally request steps towards a contract with us, Article 6(1)(b) also applies to those steps.
Website operation and security. Our hosting service processes technical request information, such as IP address, request time, requested address, browser information and response status, to deliver the site, diagnose problems and protect it against abuse. The publishing form also uses a keyed hash of your IP address and a submission counter to limit repeated requests. These measures serve our legitimate interest in keeping the website secure and available (Article 6(1)(f) GDPR).
Legal matters. We may retain relevant information to meet an applicable legal obligation (Article 6(1)(c)) or to establish, exercise or defend a specific legal claim (Article 6(1)(f)). We do not use pitches to subscribe you to marketing.
Providing contact and pitch information is voluntary. The fields marked as required are needed to evaluate and reply to a submission; without them, the form cannot be sent. The game or pitch link is optional. Please do not include sensitive personal data, passwords or information about others that is not needed for your enquiry.
Who receives the information?
Relevant Radikate team members can access correspondence and pitches. Hostinger provides our website hosting and the email service used to send publishing-form submissions to us. Google Workspace provides our business inbox, where we receive and manage these messages. These providers process the information needed to operate their services, including through their authorised service providers. We may share relevant information with professional advisers or authorities when necessary for a legal matter or a legal obligation. We do not sell personal data.
Our providers may process information outside the European Economic Area. Where this occurs, applicable safeguards include an adequacy decision or the European Commission’s standard contractual clauses. Hostinger describes its processing and transfer safeguards in its Data Processing Addendum; Google describes its commitments in the Google Workspace Cloud Data Processing Addendum. You can contact us for information about the safeguards relevant to your data and how to obtain a copy.
How long we keep information
We retain unsuccessful publishing submissions and resolved enquiries for no more than 12 months after our last contact, to manage follow-up questions and avoid losing the context of a discussion. If a relationship develops into a contract, relevant records are kept for its administration and applicable legal retention periods. Records needed for an identified legal claim may be kept until that matter and the applicable limitation period have ended. We remove information sooner where it is no longer needed or a valid erasure request requires it.
The form’s anti-abuse counters have a one-hour validity window. Expired records are removed during subsequent form requests or scheduled server cleanup; they do not contain your pitch or email address. Technical hosting logs and backup copies are subject to the hosting service’s retention and rotation settings. Security-related records may be retained longer where needed to investigate a specific incident. Contact us for the retention details applicable to a particular record.
Cookies, browser storage and embedded services
This website does not use advertising cookies, analytics tools, tracking pixels or social-media embeds. Its application code does not set cookies or save form entries in local storage. Images, video and website scripts are served from our own website; the font is supplied by your device. Your browser may cache public website files to make later visits faster.
Steam, YouTube, Facebook and Discord icons are ordinary links. We do not load those platforms’ widgets on this website. If you follow a link, the destination processes your visit under its own privacy policy. Opening an email link uses your chosen email application.
Your rights
Depending on the circumstances, you can request access to your data, correction, deletion or restriction of processing. You may also have a right to receive data in a portable format where processing is automated and based on consent or a contract.
You can object to processing based on our legitimate interests for reasons relating to your particular situation. We will consider the objection and stop that processing unless a lawful overriding reason applies. This website does not make automated decisions about you that have legal or similarly significant effects, and does not profile visitors for advertising.
Send requests to hello@radikate.com. We may need proportionate information to verify your identity. We normally respond within one month. If a lawful extension is necessary, we will explain it within that initial month.
You can lodge a complaint with the President of the Polish Personal Data Protection Office (UODO) or the supervisory authority in the EU country where you live, work or believe an infringement occurred.
Changes to this notice
We will update this page when the website or our processing changes. The date above identifies the current version. Any material new use of your data will be explained as required before it begins.